Menu: Traditional Whole Roast and Spuds
The roast meat, hot potatoes and gravy(optional) are in a foam box for easy transport and will
stay beautifully hot for at least 2 hours.
What do you, the Customer, need to supply?
If it is a pick up you will need to supply your own carving knife, board, drip tray etc for
carving on site. If you asked us to come and "Carve and Go" we bring our own equipment but you will
need to provide us a sturdy table to carve on. We also need clear and easy
access and to park close due to the amount of boxes to bring in
out.
It is very important to supply the correct amount of salads, breads, etc to
ensure that you don’t run out of meat. We recommend 265g of mixed salads per adult head and 2
slices of bread. Salads should always be presented before the meats on your buffet table. You will
need someone to look after your salads etc as we are only there to carve, at larger or faster
functions it is best to have a volunteer put the meat onto the plates.
Hints and Tips
Allow enough room for your buffet on the day, a poorly organized function can sour a happy
occasion. Have your tables at least 1 meter away from the wall so we can stand behind to carve the
meats and face your guests. It is also easier to be set up away from the guests and close to a
door, garages and front verandas are ideal. Please do not put us in a back corner.
Travel Fees As we serve functions all over Melbourne we have a travel fee
which goes towards the cost of getting our staff on site for their wages, fuel and car use.
Click here to see travel fees
for your suburb.
What do I do now?
If you would like to book please click on the tab below for your booking form. We process
bookings on Mondays and Thursdays then send you a confirmation email along with your invoice. We
require a 30% deposit on booking. When booking your function only an estimate of your guests is
required. No later than 5 working days prior, usually Monday, you must ring if you want to
change your head count.If we have not heard from you we will assume that your estimate
number is your final figure. Please DO NOT RINGafter this time as we will have done all our
calculations, staff roster, & orders. Fresh stock can not be sent back. Any changes after this
time incur a $25 charge, in some cases we may be able to add heads to your function,
not reduce.
Tentative
Booking.
If you would like to tentatively book a date for your
function please click below. It is noncommittal for you and us to
procede. It simply allows us to check that we are available on that
date and and we will hold it for you. If we dont receive a booking
form within 2 weeks we simply cancel your tentative. If we are
becoming booked out we notify you that you need to book now or miss
out. Contact
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Definate Booking.
By clicking the "booking form" below you are committing
yourself to a function with Hot Rods Roasts. If you are not 100% sure
please do not procede. From this point we contact our staff to commit their time to
your function, organise your invoice, order stock and ask for 30% deposit to be
paid within 7 days. If you are only after a quote please see the previous page, if
unsure please feel free to ring us and discuss it further.
OR
If you
would like to print and
fax us a booking
form, Click
Here
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Terms, Conditions and FAQs
PAYMENT
Most customers pay once they have confirmed their final numbers. You
can do this by direct bank transfer, credit card over the phone or drop in with cheque or cash.
Keep in mind that although it can be extremely hard to estimate numbers especially at 21st and
clubs, most of the time it gets cheaper if you order more and that the left overs are yours to
keep.
PRICING and QUOTES are subject to change in the event of unforeseen
circumstances effecting business eg flooding, fires etc. If your quote has changed you have the
option to withdraw reclaiming monies paid minus $100 handling fee.
SERVING TIME. It is always best to set your serving time later than usual as
people are always late and not everything goes to plan! At a "Carve and Go" function we arrive
about 30 mins prior to serving.
HOW MUCH FOOD IS THERE? All "sit down" meal quantities are calculated according to
the booked head count and we use the same calculations successfully week after week. In the event
you feel your guests are above the normal large serve which we allow, eg Sumo Wrestlers or a footy
club who expect to eat meat all night, please discuss it with us.
MISCELLANEOUS
Hot Rod’s Roasts reserves the right to refuse a booking or to serve, eg rude or drunk guests. Hot
Rod’s Roasts is fully insured for public liability, takes much care but no responsibility.
DEPOSIT
Deposits are non refundable on cancellation. You have 7 days from receiving your invoice to confirm
your booking by paying your deposit. If we have not received a deposit in 7 days your function is
automatically suspended to make way for another booking.
ALLERGIES
Hot Rod's Roasts food may contain products that could cause an allergic reaction and take no
responsibility in this case. Some of our food contains wheat, eggs, nuts and milk. We have a list
of many of our ingredients available but in not conclusive as suppliers change their ingredients
regularly.
PEAK PERIODS
We have a minimum of 60 heads for a served function for many dates　in our peak times, we will
notify you of this on booking. If your head count drops the minimum we can charge is for 60 in this
case.
QUESTIONS?
Please feel free to contact us over any queries you may have. It is often better to write down
your queries over a couple of days and ask them in one go instead of repeatedly ringing . If you
are a school or club, nominate one person to be in charge of communications with us as we often get
several people ringing from one place.
With thanks, Rod and Anna Grenfell
Hot Rods Roasts 5/29 Jersey Rd Bayswater　VIC 3153 ABN:41055201806
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