LUNCHES DETAILS
What do you, the Customer, need to supply?
For lunch style meals we only supply the food so you need to provide your own serving
utensils and plates and cutlery. Count how many varieties of food your menu has and allow a tong or
scoop for each plus a ladle for the gravy if required and salt and pepper.
Hints and Tips
This menu is for casual occasions, is affordable and flexible in its serving time. Allow
yourself enough room for your buffet on the day, a poorly organized function can sour a happy
occasion. A 2 meter trestle table per 40 guests is the minimum required. Also have your table 1
meter away from the wall so you can stand behind it to top up your salads etc. It is also easier to
be set up away from the guests and close to a door, garages and front verandas are ideal. We
include a set out plan and instructions on the day.
Many people add to this menu to cater for Vegetarians, Celiacs, Vegans etc. You can also
add more condiments if there is something special you like.
Travel Fees As we serve functions all over Melbourne we have a
travel fee which goes towards the cost of getting our staff on site for their wages, fuel and car
use. Click here to see travel
fees for your suburb. There is no charge if picked up by you.
What do I do now?
If you would like to book please click on a link below for your booking form. We
process bookings on Mondays and Thursdays then send you a confirmation email along with your
invoice. We require a 30% deposit on booking. When booking your function only an estimate of your
guests is required. No later than 5 working days prior, usually Monday, you must ring
if you want to change your head count. If we have not heard from you we will assume
that your estimate number is your final figure. Please DO NOT
RING after this time as we will have done all our calculations, staff roster,
& orders. Fresh stock can not be sent back. Any changes after this time incur
a $25 charge, in some cases we may be able to add heads to your function,
not reduce.
Tentative Booking.
| If you would like to tentatively book a date for
your function please click below. It is noncommittal for you and us
to procede. It simply allows us to check that we are available on
that date and and we will hold it for you. If we dont receive a
booking form within 2 weeks we simply cancel your tentative. If we
are becoming booked out we notify you that you need to book now or
miss out. Contact |
Definate Booking.
By clicking the "booking form" below you are committing
yourself to a function with Hot Rods Roasts. If you are not 100% sure please do not
procede. From this point we contact our staff to commit their time to your
function, organise your invoice, order stock and ask for 30% deposit to be paid
within 7 days. If you are only after a quote please see the previous page, if
unsure please feel free to ring us and discuss it further.
or
If you would like to print and fax us a booking
form, Click
Here
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Terms, Conditions and FAQs
PAYMENT
Most customers pay once they have confirmed their final numbers. You can do this by direct
bank transfer, credit card over the phone or drop in with cheque or cash. Keep in mind that
although it can be extremely hard to estimate numbers especially at 21st and clubs, most of the
time it gets cheaper if you order more and that the left overs are yours to keep.
PRICING and QUOTES are subject to change in the event of unforeseen
circumstances effecting business eg flooding, fires etc. If your quote has changed you have the
option to withdraw reclaiming monies paid minus $100 handling fee.
SERVING TIME. It is always best to set your serving time
later than usual as people are always late and not everything goes to plan!
HOW MUCH FOOD IS THERE? All “sit down” meal quantities are
calculated according to the booked head count and we use the same calculations successfully week
after week. In the event you feel your guests are above the normal large serve which we allow, eg
Sumo Wrestlers or a footy club who expect to eat meat all night, please discuss it with
us.
MISCELLANEOUS
Hot Rod’s Roasts reserves the right to refuse a booking or to serve, eg rude or drunk
guests. Hot Rod’s Roasts is fully insured for public liability, takes much care but no
responsibility.
DEPOSIT
Deposits are non refundable on cancellation. You have 7 days from receiving your invoice
to confirm your booking by paying your deposit. If we have not received a deposit in 7 days your
function is automatically suspended to make way for another
booking.
ALLERGIES
Hot Rod's Roasts food may contain products that could cause an allergic reaction and take
no responsibility in this case. Some of our food contains wheat, eggs, nuts and milk. We have a
list of many of our ingredients available but in not conclusive as suppliers change their
ingredients regularly.
QUESTIONS?
Please feel free to contact us over any queries you may have. It is often better to write
down your queries over a couple of days and ask them in one go instead of repeatedly ringing . If
you are a school or club, nominate one person to be in charge of communications with us as we often
get several people ringing from one place.
With thanks, Rod and Anna Grenfell
Hot Rods Roasts 5/29 Jersey Rd Bayswater VIC 3153 ABN:41055201806
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